Thank you for being an exhibitor at the 2025 Monument Industry Show! Below are frequently asked questions. These FAQs may not answer every question. Please look at the conference rules and regulations for more information or email info@monumentbuilders.org.
General Exhibitor Questions
What are the official show dates and schedule?
Thursday March 13th – Saturday March 16th. Click here for detailed schedule.
When is the exhibit hall open?
Thursday March 13, 2025 – 6:00 PM
– 8:00 PM
Friday, March 14, 2025 – 9:00 AM –
12:00 PM, 1:00 PM – 4:30 PM
Saturday, March 15, 2025 – 10:00
AM – 12:00 PM, 1:00 PM-3:30 PM
Exhibitors may access the exhibit hall one hour before
opening (except Thursday) and must leave within 30 minutes of closing (except Saturday).
Total exhibit time is 14 hours over two and a half days.
11.5 hours are unopposed.
What are the costs if I want to cancel my booth?
By January 6, 2025: Exhibitors are responsible
for 50% of the cost of the reduced or canceled space.
After January 6, 2025: No refunds will be issued for
reduced or canceled space.
Can I have a raffle or giveaway in my booth?
Please do! Keep in mind that activities must follow local laws.
Who is exhibiting at the event?
You can find a list of exhibitors here.
I want to let retailers know about my business, but I don’t want a full exhibit booth. Can I come to the trade show and just talk to retailers on the floor?
No. This practice is known as “suitcasing” and directly harms the business of exhibitors who have paid for space in the exhibit hall. Those found engaging in suitcasing will be asked to leave the show and may be banned from participating in future events.
Who should I contact with questions about the event?
All questions should be sent to info@monumentbuilders.org.
Where can I book my hotel room?
Click here to find travel and hotel information. Our conference hotel is the Hilton Cleveland Downtown.
Is there an event services contractor / drayage company?
Yes. Steele Tradeshows is the official show services provider.
Where are the conference rules and regulations?
Rules and regulations are available here. Booths with monuments on display must also submit drawings of their booth setups by December 6, 2024. As a note, exhibitors must comply with all tradeshow rules and regulations. Any violation may result in immediate removal without refund of exhibit fees.
Logistical Questions
What furniture / equipment comes with a booth?
Each 10’ x 10’ booth includes 1) identification sign 2) One 6’ table and two chairs 3) Carpet. Exhibit hall security and daily cleaning is also included.
When is exhibitor load-in?
Exhibitors can load displays starting March 13, 2025, at 8:00 AM. Shipments may be delivered to the Huntington Convention Center Tuesday, March 11 and Wednesday, March 12.
When is exhibitor load-out?
Hand-carried booth materials may be taken out of the exhibit hall 3:30 PM – 5:00 PM March 15th. All other materials can be removed Sunday March 16th, from 9:00 AM – 5:00 PM. All materials must be removed by 5:00 PM Monday March 17th.
What’s the maximum size of a monument in my booth? Are there regulations on what my booth / table can look like?
The maximum size of a monument is dictated by the line of sight guidelines, which apply to all booths.
At a glance:
- Linear Booths
- Max height: 8 ft for back half; 4 ft for front half.
- Exceptions for multi-booth setups may apply.
- Perimeter Booths
- Max height: 12 ft for back half; 4 ft for front half.
- Peninsula/Island Booths
- Max height: 16 ft.
- When against two linear booths, displays are limited to 4 feet within 5 feet of each aisle. Maximum height within the booth is 16 feet, including back wall signage. Double-sided signs and graphics should be set back 10 feet from adjacent booths.
Are there any exceptions to the line of sight rules?
Exceptions to line of sight guidelines may be made by the sole discretion of MBNA and are not guaranteed. Contact info@monumentbuilders.org to discuss any desired exceptions.
Where do I ship my materials?
Monuments must be sent directly to the Huntington Convention Center and arrive on Tuesday, March 12th. See the Steele Tradeshows portal for additional information. If you do not have access to the exhibitor portal or are unsure how to access, please contact info@monumentbuilders.org.
Non-monument materials may arrive at the advance warehouse from Wednesday February 12 to Friday March 7, 2025. See the Steele Tradeshows portal for pricing and additional information.
Do I need any kind of insurance?
Yes. Exhibitors must submit a Certificate of Insurance (COI) 21 days before the event and list MBNA as additionally insured.
Where do I purchase power for my booth?
Power is purchased directly from Huntington Convention Center. Please see your Steele Tradeshows exhibitor portal for access.
Attendee Engagement
Will there be a list of attendees available?
Yes, attendee lists will be distributed to sponsors and exhibitors via email starting two weeks before the show.
How do I fill out my exhibitor profile?
Click here to look at Whova’s exhibitor help documents.
How do I track contacts I make with attendees?
Click here to look at Whova’s exhibitor help documents.